GST Management Services Pty. Ltd.

Operating  Instructions--Accounts

The data entry sheets on the following pages of this site have been designed specifically to make the tasks of entering data and transmitting it to us for processing as simple as possible.
Following are instructions for entering data into the sheets used to update accounts information.

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Cheque Data Entry

To enter cheque data click on "Cheque Data Entry" here or on the previous page. When the data entry sheet opens type the details of each cheque as
follows :-

  • Client Code -- Enter your client code in the box at the top right of the sheet. Press "TAB"
  • Date -- The date on which the cheque was written. Press the "TAB"
  • Cheque Number -- The number of the cheque itself. Press "TAB"
  • Supplier -- Enter the name of the person to whom the cheque was made payable. As data is accumulated you will be issued with a list of suppliers and a four digit code which will eliminate the need to enter the whole name each time. Press "TAB"
  • Amount -- Enter the total amount for which the cheque was written. Press "TAB"
  • GST $ -- Enter the amount of any GST charges shown on the suppliers invoice. Press "TAB"
  • Account -- Enter the account number from your Chart of Accounts OR if you are not sure of which account to use enter details of exactly what the payment was for. Press "TAB"
  • Submit -- When you have finished entering cheque details or if the page is full click on the "SUBMIT" button at the very bottom of the page. Data will be automatically transmitted to us for processing
  • Reset -- If something is wrong with the details in the sheet click the "Reset" button and ALL the details will be wiped.
N. B. All fields will accept up to 250 characters which will be enough to enable you to enter sufficient detail for us to allocate the payment to the correct account in our system.

Receipt Data Entry

To enter receipt data click on "Receipt Data Entry" here or on the previous page. When the data entry sheet opens type the details of each amount received  as follows :-

  • Client Code -- Enter your client code in the box at the top right of the sheet. Press "TAB"
  • Date -- The date on which the receipt was written. Press the "TAB"
  • Receipt Number -- The number of the receipt itself. Press "TAB"
  • Customer -- Enter the name of the person from whom you received the money. As data is accumulated you will be issued with a list of customers and a four digit code which will eliminate the need to enter the whole name each time. Enter CASH for cash sales Press "TAB"
  • Amount -- Enter the total amount for which the receipt was written or the amount of cash which was received. Press "TAB"
  • GST $ -- Enter the amount of any GST charges shown on the customers  remittance advice or your sales docket / invoice . Press "TAB"
  • Account -- Enter the account number from your Chart of Accounts OR if you are not sure of which account to use enter details of exactly what the receipt was for. Press "TAB"
  • Submit -- Click on the submit button at the very bottom of the page to send the data to us then
  • Reset -- To clear all data from the screen if you do not wish to transmit it.
N. B. All fields will accept up to 250 characters which will be enough to enable you to enter sufficient detail for us to allocate the receipt to the correct account in our      system.